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HUMAN RESOURCES

Robbin Ruth
Robbin Ruth
Executive Director of Human
Resources and Title IX/ADA Coordinator
727-2318
HR Assistant/Receptionist
727-2300


Background Checks: The School Board shall require prospective employees, whether full-time or part-time, permanent, or temporary, to submit to fingerprinting and to provide personal descriptive information to be forwarded along with the employee's fingerprints through the Central Criminal Records Exchange to the Federal Bureau of Investigation for the purpose of obtaining criminal history record information regarding such employee.

Employee Organizations (unions) Virginia law does not allow for unions. For additional information regarding state code on "Prohibition Against Collective Bargaining"

photo of teacher in classroom

 

You'll love teaching and working in Hampton City Schools!

Customer Service is the core of everything we do in the HCS Human Resources Department. Our collective goal is to provide HCS employees the assistance they need to give their very best to Hampton children. We are committed to continuous learning and improvement so that our employee customers receive "world class" service and genuine support.

Welcome to Hampton City Schools (Video)

Thank you for your interest in Hampton City Schools. For employment opportunities & applications please see JOB VACANCIES.

Employees please see your WORK SCHEDULES for 2020-2021.

Portrait of an Educator (PDF)

2020-2021 PAYROLL PERIOD & PAY DATES

Part Time Employee, Non-Contracted
Extra Earnings Hours, Overtime Hours

June 16-30 Friday, July 17, 2020                        
July 1-15 Friday, July 31, 2020                        
July 16-31 Friday, August 14, 2020                        
August 1-15 Monday, August 31, 2020                        
August 16-31 Tuesday, September 15, 2020                        
September 1-15 Wednesday, September 30, 2020                        
September 16-30 Thursday, October 15, 2020                        
October 1-15 Friday, October 30, 2020                        
October 16-31 Friday, November 13, 2020                        
November 1-15 Monday, November 30, 2020                        
November 16-30 Tuesday, December 15, 2020                        
December 1-15 Thursday, December 31, 2020                        
December 16-31 Friday, January 15, 2021                        
January 1-15 Friday, January 29, 2021                        
January 16-31 Monday, February 15, 2021                        
February 1-15 Friday, February 26, 2021                        
February 16-29 Monday, March 15, 2021                        
March 1-15 Wednesday, March 31, 2021                        
March 16-31 Thursday, April 15, 2021                        
April 1-15 Friday, April 30, 2021                        
April 16-30 Friday, May 14, 2021                        
May 1-15 Monday, May 31, 2021                        
May 16-31 Tuesday, June 15, 2021                        
June 1-15 Wednesday, June 30, 2021                        
June 16-30 Friday, July 16, 2021             
FULL TIME EMPLOYEES                         
Wednesday, July 15, 2020                         
Friday, July 31, 2020                         
Friday, August 14, 2020                         
Monday, August 31, 2020                         
Tuesday, September 15, 2020                         
Wednesday, September 30, 2020                         
Thursday, October 15, 2020                         
Friday, October 30, 2020                         
Friday, November 13, 2020                         
Monday, November 30, 2020                         
Tuesday, December 15, 2020                         
Thursday, December 31, 2020                         
Friday, January 15, 2021                         
Friday, January 29, 2021                         
Monday, February 15, 2021                         
Friday, February 26, 2021                         
Monday, March 15, 2021                         
Wednesday, March 31, 2021                         
Thursday, April 15, 2021                         
Friday, April 30, 2021                         
Friday, May 14, 2021                         
Monday, May 31, 2021                         
Tuesday, June 15, 2021
Wednesday, June 30, 2021

graphic of a man with a mega phone

20/21 Benefits Presentation

2020 Open Enrollment Packet


Your benefits contact is determined by the first letter of your last name:
A – G (757) 727-2106  - Sharmaine Alexander-Riggins
H – Q (757) 727-2107 -  Sally Seidnitzer
R – Z (757) 727-2326 – Nicole Samuelson

BenefitHub
https://hcs.benefithub.com

Cigna
https://www.cigna.com/


Employee Health & Wellness Center

(757) 315-8100 2238 Todds Lane, Hampton VA Monday - Thursday 7:00am – 6:00pm Friday - Saturday 8:00am – 1:00pm

Employee Pharmacy
(757) 224-9681 2238 Todds Lane, Hampton VA Monday - Thursday 8:00am - 6:00pm (closed 1:00 - 2:00 for lunch) Friday - Saturday 9:00am - 1:00pm

Genworth LTC

(866) 859-6060

Hampton City Schools Human Resources
(757) 727-2300

 

HRECU
(757) 838-0707

LegalGuard Legal Plan

(888) 416-4313 hampton.vsc-legalease.com

Delta Dental

http://www.deltadentalva.com/

MetLife Auto & Home
®
(800) GET-MET 8 [(800) 438-6388] www.metlife.com/mybenefits

Optima EAP
(800) 899-8174

Purchasing Power
Customer Service
(800) 903-0801 hcs.benefithub.com

Unum Voluntary Benefits

(800) 635-5597 www.unum.com

Virginia Retirement System
(888) VARETIR [(888) 827-3847] www.varetire.org

UniView Vision
(888) 884-8428 www.unicare.com

Minnesota Life
(800) 441-2258

P&A Group

(800) 688-2611 www.padmin.com

Voya 403(b) Retirement Plan
757-333-7377

 


Delta Dental Website

Basic Plus Plan Summary
Basic Plan Summary

A new employee with Hampton City Schools has 30 days from the first date of employment or change in status from part-time to full-time employment to enroll in benefits. The enrollment period expires after 30 days and new elections, changes, and certain canceslations cannot be made until the next open enrollment period, generally during the summer with an effective date of October 1. Changes can be made mid-year if a qualifying life event occurs such as a change in marital status, birth/adoption, death, or other qualifying event. If a qualifying life event occurs, an employee has 30 days from the date of the event to request a change. Please see the ‘Qualifying Live Events’ tab for more information.

Disability Insurance

If you are eligible for Standard short/long term disability payments please call 1-800-378-2395 or visit www.standard.com to initiate your disability claim.
Hybrid employees please contact Shari Huggar to initiate your file at (757)727-2325 or hcs-fmlarequest@hampton.k12.va.us.

Cigna is our current Employee Assistance Program (EAP) vendor. All Hampton City Schools employees and household family members are eligible for the following benefits:

› 5 face-to-face counseling sessions with a counselor in your area, as well as video-based sessions.

› Legal assistance: 30-minute consultation with an attorney, face-to-face or by phone.*

› Financial: 30-minute telephone consultation with a qualified specialist on topics such as debt counseling or planning for retirement.

› Parenting: Resources and referrals for childcare providers, before and after school programs, camps, adoption organizations, child development, prenatal care and more.

› Eldercare: Resources and referrals for home health agencies, assisted living facilities, social and recreational programs and long-distance caregiving.

› Pet care: Resources and referrals for pet sitting, obedience training, veterinarians and pet stores.

› Identity theft: 60-minute consultation with a fraud resolution specialist.

To initiate services, call 877-622-4327 or log in to myCigna.com.
Employer ID: hcs
(Needed for initial registration only)
If already registered on myCigna.com, simply log in and go to the EAP link under Coverage.

EAP Overview Flyer (pdf)

Family Medical Leave Act (FMLA)
Hampton City Schools (HCS) strives to support families and recognizes the challenges that employees face in balancing work and family demands. Therefore, HCS extends family and medical leave benefits to eligible employees in full accordance with the federal Family and Medical Leave Act (FMLA). Additionally, HCS extends the same rights and benefits to employees who do not qualify under the federal law, but do qualify under HCS specific alternative eligibility rules.

Eligibility
Employees employed with HCS for at least 12 months and have worked at least 1250 hours and meet the FMLA federal guidelines.  They are eligible for up to 12 weeks, or 60 scheduled workdays of unpaid job protected family and medical leave per year.  Sick or vacation leave may be used in conjunction with FMLA.

Employees who do not meet the qualifications for FMLA eligibility may use the alternate Hampton City Schools policy. They are eligible for up to 6 weeks, or 30 scheduled workdays of unpaid job-protected FMLA leave. Sick leave may be used in conjunction with the HCS alternate policy.

FMLA Poster

Leave Donation
An employee may request leave donation if they meet the guidelines requirements.  Please refer to HCS Policy GCBDJ-R, Leave Donation and Transfer.

Concurrent With Other Leave
The 60 or 30-day FMLA entitlement may incorporate periods of both paid and
unpaid leave. All paid leave accrued by the employee must be utilized before
the employee is approved to take FMLA leave on an unpaid status except when
the employee is also on worker’s compensation leave or elects to utilize
disability benefits. However, an employee who elects to use disability benefits
must use available paid leave to fully cover the applicable elimination period
whenever possible. FMLA leave runs concurrently with other forms of leave
whenever possible, including worker’s compensation leave.

Benefit Continuation
Hampton City Schools will continue to pay its portion of your benefits while you are on job-protected leave under FMLA, however, the employee will be responsible for their portion of the premiums in order to continue coverage.

Reinstatement
Employees are required to provide Human Resources with a completed return to work certification from their physician when out for employee’s own serious health condition.  This must be received in the Human Resources office before the employee can return back to work.

Disability Insurance (Aetna & Hyrid)
To file a claim with Aetna call 1-866-326-1380, or visit http://www.wkabsystem.com

Eligible Hybrid employees may file a claim at www.adminease.standard.com or by phone at 1-888-309-7772.

If you have questions please contact Shari Huggar, Human Resources Specialist (757) 727-2325 or email to shuggar@hampton.k12.va.us

Personal Leave – School Board Policy GCBDC

Employees who are eligible to accrue sick leave are also eligible for personal leave.  Personal leave is provided to enable employees to attend to personal needs that cannot be addressed at times other than their regular hours and days of work.  Employees are advanced personal leave at the beginning of the school year based on the following schedule:

            Sick Leave Balance as of July 1st of      
                        Each School Year                           Personal Leave Credit
                         0 - 40 days                                                    3 days
                         41 -79 days                                                   4 days
                         80+ days                                                       5 days

Sick Leave and Bereavement – School Board Policy GCBDA

All regular full-time employees are eligible to accrue 1 day of paid sick leave each month the employee is in an active payroll status.  Regular part-time teachers (defined as employees paid on the teacher scale) and job share employees are eligible to accrue .5 days of sick leave each month the employee is in an active payroll status.

Vacation Leave – School Board Policy GCBDGE

Regular full-time, 12-month employees accrue vacation leave at the following rates:

            0 to 5 years of service                              1.00 day per month

            6 years to 10 years of service                   1.25 days per month

            11 or more years of service                      1.50 days per month

Employees are eligible for the full monthly accrual of vacation leave for which they are eligible in every month during which the employee earns at least 50% of his/her regular salary/wages for his/her primary assignment.

Vacation is accrued monthly and employees are eligible to use vacation leave once accrued.  Employees are not authorized to use vacation accruals in advance of the accrual of such leave.  Leave must be posted to the employee’s leave balance to be considered as accrued.

Leave Donation and Transfer – School Board Policy GCBDJ

The voluntary transfer of sick leave will be authorized on a case-by-case basis when an employee has exhausted all other leave and still has a legitimate need for sick leave.  The intent of this policy is to ensure continuation of salary and benefits for those employees, who because of a catastrophic illness or injury or the need to care for an immediate family member with a catastrophic illness or injury, will have to be absent for an extended period of time.  Such transfer of leave shall be aaauthorized by the Executive Director of Human Resources and shall be in accordance with regulations established by the Superintendent.

Sick Leave Bank – School Board Policy GCBDK

Sick Leave Bank Guidelines

Holidays – School Board Policy GCBE

12-month employees should refer to their work schedule for non-scheduled work days.

HCS offers additional types of leave.  Policies can be found by clicking on the links below.

Civil Duty and Legal Absence Leave – School Board Policy GCBDH
Educational Leave – School Board Policy GCBDGB
Family and Medical Leave – School Board Policy GCBDGB
Military Leave – School Board Policy GCBDGA
Overtime/Compensatory Time Guidelines – School Board Policy GCBBC-R
Religious Leave – School Board Policy GCBDF
Veteran’s Day – School Board Policy GCBG
Worker’s Compensation Leave – School Board Policy GBEA

Basic Group Life Insurance

Eligible employees are automatically enrolled in life insurance through the Virginia Retirement System (VRS) and administered by Minnesota Life. Hampton City Schools pays the total premium for basic group life insurance.  Your amount of coverage is determined by rounding your annual salary to the next highest thousand and then doubling that amount. 

Optional Group Life Insurance

The Optional Group Life Insurance Program allows you to purchase additional protection for yourself and your family. Minnesota Life also administers the Optional Group Life Insurance Program.

Dependent Coverage

If you are an active employee participating in the Optional Group Life Insurance plan, optional group life insurance is available to your spouse and dependent children. Your spouse is eligible for up to 50 percent of the maximum amount of your optional group life insurance coverage. You can purchase optional group life coverage for your minor children.

VRS Designation of Beneficiary Form

Virginia Retirement System Website

Plan 1 Members

You are in Plan 1 if your membership date is before July 1, 2010 and you were vested (you had at least five years of service credit) as of January 1, 2013.

Virginia Retirement System Plan 1 Handbook

Plan 2 Members

You are in Plan 2 if your membership date is before July 1, 2010 and you were not vested (you had less than five years of service credit) as of January 1, 2013, or your membership date is on or after July 1, 2010.

Virginia Retirement System Plan 2 Handbook

Hybrid Plan Members

You are covered under the VRS Hybrid Retirement Plan if your membership date is on or after January 1, 2014.

If your membership date is before January 1, 2014 and you elected to transfer to the VRS Hybrid Retirement Plan from the VRS Plan 1 or the VRS Plan 2, your coverage is effective July 1, 2014. If you were previously employed in a covered position and took a refund of your defined benefit member contributions and interest or withdrew your full account balance in an optional retirement plan (ORP), you will be rehired under the Hybrid Retirement Plan if you return to a position eligible for the plan. If you return to a position providing eligibility for either the hybrid plan or an ORP, you will elect one of these retirement plans upon reemployment.

Virginia Retirement System Hybrid Handbook 

Questions about retirement should be directed to Brian Sheffler, Financial Services Specialist 727-2335

Uniview Vision Website

Uniview Vision Insurance

A new employee with Hampton City Schools has 30 days from the first date of employment or change in status from part-time to full-time employment to enroll in benefits. The enrollment period expires after 30 days and new elections, changes, and certain canceslations cannot be made until the next open enrollment period, generally during the summer with an effective date of October 1. Changes can be made mid-year if a qualifying life event occurs such as a change in marital status, birth/adoption, death, or other qualifying event. If a qualifying life event occurs, an employee has 30 days from the date of the event to request a change. Please see the ‘Qualifying Live Events’ tab for more information.

VOYA is the investment provider for Hampton City Schools.

Scott Komarnicki is our VOYA Financial representative for Hampton City Schools 403b and 457 retirement plans.  He has been working with school employees for more than 15 years.  Scott is available to assist you in getting started with the HCS 403b, 457 retirement plans or to help you manage your existing investment account.  Use the contact information or the enrollment meeting request link below to set up a school-wide or one to one meeting.    

(CONTACT INFO)
Scott Komarnicki
757-333-7377

Program Highlights
Enrollment Meeting Request

Audrey Perkins
HR Assistant/Receptionist
727-2300

  • Accepts applications
  • Employment verifications
  • Provides general information

Robbin Ruth
Executive Director
727-2318

  • Policy development & interpretation
  • Overall strategic development of department
  • Employee relations & communication
  • EEO complaints
  • Sexual harassment claims
  • Grievance & probation
  • Termination & dismissal

Kim Richardson
Teacher Development
Coordinator
727-2507

  • Coordinates new teacher induction, coach leadership,
    teacher development, and teacher leadership programs

 

Susanne Marcella
HR Manager
727-2316

  • Coordinates staffing
  • Processes applications for licensed personnel
  • Processes new hire contracts
  • Coordinates Individual Licensure Plans (ILP) for current HCS teachers
  • Processes tuition reimbursement forms for licensed personnel
  • Employee relations

Mark McGrath
HRMS Administrator
727-2312

  • Develops HR-related reports from K12 to support all departments
  • Develops Filemaker databases to support HR-related activities
  • Coordinates supplement census and issuance of supplemental contracts
  • Completes required HR-related Federal (Department of Labor, EEOC) and State (Department of Education, VA New Hire) reporting requirements

Nicole Samuelson
Compensation & Benefits Coordinator
727-2326

  • Responsible for job classification & job descriptions
  • Develops, reviews and monitors compensation systems
  • Wage and salary adjustments
  • FLSA compliance
  • Coordinates benefits open enrollment
  • Coordinates benefits information sessions for eligible new hires

Shari Huggar
HR Specialist -- FMLA
727-2325

  • Processes Family Medical Leave
  • Processes short/long term disability requests
  • Reviews & investigates background checks
  • Answers general questions
  • Processes applications for Instructional Assistants and Secretarial/Clerical

Carlise Hopson
HR Specialist -- Licensure
727-2311

  • Processes initial licensure and add-on requests
  • Processes experience reports
  • Processes Individual Licensure Plans (ILP) for current HCS teachers
  • Answers general licensure questions
  • Processes license renewals
  • Answers questions regarding professional development points
  • Processes new hires
  • Maintains data on employee licenses in K12

Sharmaine Alexander-Riggins
HR Specialist
727-2106

  • Processes all job postings
  • Processes new hires
  • Maintains data on employees in K12
  • Processes contracts & letters of employment for current employees
  • Processes benefits changes and new enrollments
  • Answers general HR questions
  • Processes applications for Food & Nutrition Services Department

Sally Seidnitzer
HR Specialist
727-2107

  • Processes contracts for external coaches
  • Processes new hires
  • Maintains data on employees in K12
  • Processes contracts & letters of employment for current employees
  • Processes benefits changes and new enrollments
  • Answers general HR questions
  • Processes applications for Transportation Department

Hampton City Schools is a member of the Association of Title IX Administrators (ATIXA).  Members of the Title IX Team attended the PreK-12 Coordinator training and the PreK-12 Investigator training.  Principals and Assistant Principals attended the PreK-12 Investigator training.  The links below will take you to the materials used during the classes.


As stated in School Board Policy AC and GBA, Hampton City Schools (“HCS”) does not discriminate with regard to race, color, religion, national origin, sex, sexual orientation, gender, gender identity, age, disability, ancestry, marital status, pregnancy, child birth or related medical conditions, status as a veteran, genetic information, or other characteristic protected by law in its programs, activities and employment practices and provides equal access to the Boy Scouts and other designated youth groups.  

HCS also prohibits retaliation under School Board Policy GBAB for the purpose of interfering with a person’s rights and/or privileges under federal civil rights laws, which can include: (i) raising concerns with Division personnel about a civil rights violation; (ii) asserting a right or advocating for the rights of a student or employee under federal civil rights laws; or (iii) participating in a complaint investigation or related proceedings. 

All individuals are encouraged to promptly report any incident they believe to be discrimination, harassment or retaliation in violation of HCS School Board Policy.  All reports should be made to the HCS Compliance Officer, who also serves as the HCS Executive Director of Human Resources and Title IX/ADA Coordinator.  Upon receiving a report of alleged discrimination, harassment or retaliation, the Compliance Officer shall promptly authorize an investigation into the complaint, determine whether the alleged act occurred, and determine whether any action must be taken to end or prevent further harassment, discrimination, or retaliation.  For more information about this process, please review the Formal Resolution Process and/or Informal Resolution Process.

Discriminatory Harassment Complaint Form
Formal Resolution Process
Informal Resolution Process

The following individual will handle inquiries regarding nondiscrimination policies including Title IX and the Americans with Disabilities Act (ADA):


Executive Director of Human Resources

Title IX  and ADA Coordinator

Department of Human Resources

One Franklin Street

Hampton, VA 23669

(757) 727-2300

Email: hcs-complianceofficer@hampton.k12.va.us


The following individual will handle inquiries regarding Section 504 compliance for students:


Director of Special Education/Designee

504 Coordinator

Department of Special Education

One Franklin Street

Hampton, VA 23669

(757) 727-2000

Email: hcs-complianceofficer@hampton.k12.va.us


The Americans with Disabilities Act (ADA)/Section 504  

Hampton City Schools is committed to full compliance with the Americans With Disabilities Act of 1990 (ADA), as amended, and Section 504 of the Rehabilitation Act of 1973, which prohibit discrimination against qualified persons with disabilities, as well as other federal and state laws and regulations pertaining to individuals with disabilities. 

The ADA mandates that effective reasonable accommodations be provided to qualified persons with disabilities, as defined by law, to ensure benefits and privileges of employment are applied to everyone.

 

To help us determine whether your medical condition constitutes a disability as defined by the ADA and, if so, whether reasonable workplace accommodations can be provided, the Disability Accommodation Request Form is to be completed by you and your physician.

 

Please keep a copy of this completed form for your records and submit the signed original form, along with required medical documentation to:

 

Hampton City Schools

Department of Human Resources

FMLA Specialist

1 Franklin Street 

Hampton, VA 23669

 

Response Time

You should receive notification of the Office of Equity and Employee Relations findings and recommendations within 30 days upon receipt of the completed request.

 

 

The Executive Director of Human Resources has been designated as the ADA Coordinator for Hampton City Schools. The ADA Coordinator is responsible for overseeing efforts to comply with the Americans with Disabilities Act and  disability laws, including responding to resolutions and conducting investigations of any allegation of noncompliance or discrimination based on disability. 

 

 

Frequently Asked Questions

 

1. What is a reasonable accommodation? Reasonable accommodations are changes made to a job or the workplace to enable an employee or job applicant to successfully perform the position’s basic duties and/or protect his or her health. A reasonable accommodation does not change the essential functions of the job. Whether a particular accommodation request is reasonable depends upon the situation and the type of job. The accommodation cannot be extremely costly or disruptive for the employer.

 

2. What is the definition of a qualified individual with a disability?

(i) A person who has a physical or mental impairment which substantially limits one or more of such person's major life activities;

(ii) A person who has a record of such an impairment; or

(iii) A person who is regarded as having such an impairment.

 

Major Life activities include, but are not limited to, functions such as caring for oneself, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning, and working.

 

3. What are essential job functions? Those job duties that are so fundamental to the position that one cannot do the job without performing the duties. A function can be essential if, among other things: the position exists specifically for the performance of that function; there are a limited number of other individuals who could perform the function; or the function is specialized and the individual is hired based on his or her ability to perform the function. The determination of the essential functions of a position must be done on a case-by-case basis so that the determination reflects not simply the components of a generic position description, but the job as it is actually performed.

 

4. What does the term “undue hardship” mean? Undue hardship means that a specific accommodation would require significant difficulty or expense. Undue hardship is always determined on a case-by-case basis, considering factors that include the nature and cost of the accommodation requested and the impact of the accommodation on the operations of the Division.

 

5. Will I be considered for reassignment? Reassignment is a "last resort" form of reasonable accommodation that, absent undue hardship, is provided to employees who, because of a disability, can no longer perform the essential functions of their jobs, with or without reasonable accommodation.In addition, an employer is not required to create a new job or to “bump” another employee from a job in order to provide a reasonable accommodation; nor is an employer required to promote an individual with a disability to make such an accommodation. If reassignment is the accommodation, the employee will be given a “reasonable amount of time” in which to seek alternate employment with the District. Reassignments are made only to funded vacant positions and only to employees who are qualified for the new position.

If you are in a state-approved teacher education program and would like to learn how you can complete a practicum and/or student teaching assignments in HCS, email the Field Placement Office.

Click here to complete the Placement Request Form.


©2020 HAMPTON CITY SCHOOLS All rights reserved - One Franklin Street, Hampton Virginia 23669 - 757-727-2000

NONDISCRIMINATION/NONRETALIATION NOTICE

As stated in School Board Policy AC and GBA, Hampton City Schools (“HCS”) does not discriminate with regard to race, color, religion, national origin, sex, sexual orientation, gender, gender identity, age, disability, ancestry, marital status, pregnancy, child birth or related medical conditions, status as a veteran, genetic information, or other characteristic protected by law in its programs, activities and employment practices and provides equal access to the Boy Scouts and other designated youth groups.  

HCS also prohibits retaliation under School Board Policy GBAB for the purpose of interfering with a person’s rights and/or privileges under federal civil rights laws, which can include: (i) raising concerns with Division personnel about a civil rights violation; (ii) asserting a right or advocating for the rights of a student or employee under federal civil rights laws; or (iii) participating in a complaint investigation or related proceedings. 

All individuals are encouraged to promptly report any incident they believe to be discrimination, harassment or retaliation in violation of HCS School Board Policy.  All reports should be made to the HCS Compliance Officer, who also serves as the HCS Executive Director of Human Resources and Title IX/ADA Coordinator.  Upon receiving a report of alleged discrimination, harassment or retaliation, the Compliance Officer shall promptly authorize an investigation into the complaint, determine whether the alleged act occurred, and determine whether any action must be taken to end or prevent further harassment, discrimination, or retaliation.  For more information about this process, please review the Formal Resolution Process and/or Informal Resolution Process.    

Should you have any questions about these procedures or the contents of this notice, please contact:

Executive Director of Human Resources
Title IX and ADA Coordinator
Department of Human Resources
One Franklin Street
Hampton, VA 23669
(757) 727-2300
Email: hcs-complianceofficer@hampton.k12.va.us


HAMPTON CITY SCHOOLS WEBSITE ACCESSIBILITY NOTICE

PURPOSE

Hampton City Schools (HCS) is committed to making its website accessible for all, including individuals with disabilities, and strives to ensure accessibility currently and as new technologies emerge.  The division welcomes questions and feedback on the site’s accessibility at each development phase.  By clicking on “Contact” at the upper right of the main webpage, all users are able to “Help Resolve a Concern,” “Share a Story,” “Provide Feedback,” and “Ask a Question.”  Additionally, the Contact Us page provides direct email access to HCS Webmaster Vickie Carper, vcarper@hampton.k12.va.us

DEFINITION

HCS’s computer systems and networks include all of the computer hardware, operating system software, application software, stored text, data files, electronic mail (email), local databases, externally accessed databases, CD-ROM, optical media, clip art, digital images, digitized information, communications technologies, and new available technologies.

Please note that some pages on the HCS website contain links to third-party sites.  HCS is not responsible for the content, facts, opinions or accessibility of third-party sites.

HCS WEBMASTER AND ACCESSIBILITY

The majority of pages in our site are available in HTML format that can be deciphered by screen readers. Some documents are in Portable Document Format (PDF), which require Adobe Acrobat Reader to view.

  • To download this free program, visit the Adobe website.
  • To read PDF documents with a screen reader, please link to the Access Adobe website, which provides useful tools and resources.

Also, many popular browsers contain built-in accessibility tools, and there are other plug-ins that make websites more accessible.

The HCS website is designed and monitored by HCS Webmaster Vickie Carper, who serves as the gatekeeper for website content and accessibility.   The Webmaster is under the direction of the Executive Director of Public Relations and Marketing, supervised by the Director of Graphics.
 
Web visitors using assistive technology who may have trouble accessing information on the website may contact the HCS Webmaster, vcarper@hampton.k12.va.us., the Executive Director of Public Relations and Marketing, kgoral@hampton.k12.va.us and/or the Director of Graphics, mhouser@hampton.k12.va.us.

When submitting a question or concern via email, “accessibility” should be included in the subject line.  Every reasonable attempt will be made to address the user’s concern within twenty-four hours.  To assist HCS in responding appropriately, all inquiries should include the following information:

  • A description of the accessibility concern or question;
  • The webpage address of the requested material;
  • The format in which the user prefers to receive the material;
  • The user’s contact information, including preferred method of contact.

SELF-MONITORING

HCS monitors all technology resource activity and requires all employees, students and individuals with access to HCS computer systems and networks to annually read and sign an Acceptable Use Policy.  See School Board Policy IIBEA for Students; School Board Policy GBBB for Employees.

Our continuing goal is for the HCS website to be accessible to individuals with disabilities in compliance with the requirements of Section 504 of the Rehabilitation Act of 1973 and that statute's implementing regulations at 34 C.F.R. Part 104, and Title II of the Americans with Disabilities Act of 1990 and that statute's implementing regulations at 28 C.F.R. Part 35.

Good faith efforts are being made to ensure that our website complies with web accessibility standards. In addition to the federal regulations above, we are actively working to conform to level AA of the World Wide Web Consortium (W3C) Web Content Accessibility Guidelines (WCAG) 2.0.
Prior to posting new website content, the HCS Webmaster determines if the proposed content meets the criteria of the World Wide Web Consortium (W3C).  Periodically the HCS Webmaster checks the website with a recognized website checker such as 508 Checker and WAVE.  If the audit identifies issues of concern or content errors that impede accessibility to any user, the concerns/errors are evaluated and remedied within a six-week period.

DISCLAIMER

HCS’s website and computer systems and networks are provided on an “as available” basis.  HCS makes no warranties, expressed or implied, without limitation, regarding the fitness for a particular purpose regarding any service provided by the system and any information contained or software used therein.  The division uses hardware and software provided by third-party technology vendors.  Therefore, the division does not warrant that the functions or services performed by, or that the information or software on the system, will meet the user’s requirements.