HUMAN RESOURCES

• COBRA Employee Guide
• FAQs on Health Care Reform and COBRA
• FAQs for Employees about COBRA Continuation Health Coverage

Delta Dental Website

Basic Plus Plan Summary
Basic Plan Summary

A new employee with Hampton City Schools has 30 days from the first date of employment or change in status from part-time to full-time employment to enroll in benefits. The enrollment period expires after 30 days and new elections, changes, and certain cancellations cannot be made until the next open enrollment period, generally during the summer with an effective date of October 1. Changes can be made mid-year if a qualifying life event occurs such as a change in marital status, birth/adoption, death, or other qualifying event. If a qualifying life event occurs, an employee has 30 days from the date of the event to request a change. Please see the ‘Qualifying Live Events’ tab for more information.

Plan 1 and 2 VRS Members

You are covered under the VRS Plan 1 or Plan 2 if your membership date is on or before December 31, 2013.  Plan 1 and 2 members are eligible for a short-term and long-term disability program through Aetna.

• Short Term Disability
• Long Term Disability
• Portal User Guide and Appeals Process
• Evidence of Insurability

If you are eligible for Aetna short/long term disability payments please call 1-866-326-1380, or visit www.wkabsystem.com to initiate your disability claim.

Hybrid Plan Members

You are covered under the VACORP Hybrid Disability Plan offered by Standard Insurance Company (The Standard) if your membership date is on or after January 1, 2014.

If your membership date is before January 1, 2014 and you elected to transfer to the VRS Hybrid Retirement Plan from the VRS Plan 1 or the VRS Plan 2, your coverage is effective July 1, 2014. If you were previously employed in a covered position and took a refund of your defined benefit member contributions and interest or withdrew your full account balance in an optional retirement plan (ORP), you will be rehired under the Hybrid Retirement Plan if you return to a position eligible for the plan. If you return to a position providing eligibility for either the hybrid plan or an ORP, you will elect one of these retirement plans upon reemployment.

Hybrid plan members are automatically enrolled in an employer-paid disability policy after one year with HCS in a VRS-eligible position.  Hybrid members eligible for a short-term and long-term disability program may purchase disability coverage with Aetna during their first year in a VRS-eligible position.

Eligible Hybrid employees may initiate a claim at www.adminease.standard.com or by phone at 1-888-309-7772. If you have questions, please contact Shari A. Huggar, HR Specialist @ (757) 727-2325.

Employee Assistance Program Website
Use "HCS" for user name & password

EAP Brochure

EAP Video

EAP 757-363-6777

 

Family Medical Leave Act (FMLA)
Hampton City Schools (HCS) strives to support families and recognizes the challenges that employees face in balancing work and family demands. Therefore, HCS extends family and medical leave benefits to eligible employees in full accordance with the federal Family and Medical Leave Act (FMLA). Additionally, HCS extends the same rights and benefits to employees who do not qualify under the federal law, but do qualify under HCS specific alternative eligibility rules.

Eligibility
Employees employed with HCS for at least 12 months and have worked at least 1250 hours and meet the FMLA federal guidelines.  They are eligible for up to 12 weeks, or 60 scheduled workdays of unpaid job protected family and medical leave per year.  Sick or vacation leave may be used in conjunction with FMLA.

Employees who do not meet the qualifications for FMLA eligibility may use the alternate Hampton City Schools policy. They are eligible for up to 6 weeks, or 30 scheduled workdays of unpaid job-protected FMLA leave. Sick leave may be used in conjunction with the HCS alternate policy.

FMLA Poster

Leave Donation
An employee may request leave donation if they meet the guidelines requirements.  Please refer to HCS Policy GCBDJ-R, Leave Donation and Transfer.

Concurrent With Other Leave
The 60 or 30-day FMLA entitlement may incorporate periods of both paid and
unpaid leave. All paid leave accrued by the employee must be utilized before
the employee is approved to take FMLA leave on an unpaid status except when
the employee is also on worker’s compensation leave or elects to utilize
disability benefits. However, an employee who elects to use disability benefits
must use available paid leave to fully cover the applicable elimination period
whenever possible. FMLA leave runs concurrently with other forms of leave
whenever possible, including worker’s compensation leave.

Benefit Continuation
Hampton City Schools will continue to pay its portion of your benefits while you are on job-protected leave under FMLA, however, the employee will be responsible for their portion of the premiums in order to continue coverage.

Reinstatement
Employees are required to provide Human Resources with a completed return to work certification from their physician when out for employee’s own serious health condition.  This must be received in the Human Resources office before the employee can return back to work.

Disability Insurance (Aetna & Hyrid)
To file a claim with Aetna call 1-866-326-1380, or visit http://www.wkabsystem.com

Eligible Hybrid employees may file a claim at www.adminease.standard.com or by phone at 1-888-309-7772.

If you have questions please contact Shari Huggar, Human Resources Specialist (757) 727-2325 or email to shuggar@hampton.k12.va.us

Personal Leave – School Board Policy GCBDC

Employees who are eligible to accrue sick leave are also eligible for personal leave.  Personal leave is provided to enable employees to attend to personal needs that cannot be addressed at times other than their regular hours and days of work.  Employees are advanced personal leave at the beginning of the school year based on the following schedule:

            Sick Leave Balance as of July 1st of      
                        Each School Year                           Personal Leave Credit
                         0 - 40 days                                                    3 days
                         41 -79 days                                                   4 days
                         80+ days                                                       5 days

Sick Leave and Bereavement – School Board Policy GCBDA

All regular full-time employees are eligible to accrue 1 day of paid sick leave each month the employee is in an active payroll status.  Regular part-time teachers (defined as employees paid on the teacher scale) and job share employees are eligible to accrue .5 days of sick leave each month the employee is in an active payroll status.

Vacation Leave – School Board Policy GCBDGE

Regular full-time, 12-month employees accrue vacation leave at the following rates:

            0 to 5 years of service                              1.00 day per month

            6 years to 10 years of service                   1.25 days per month

            11 or more years of service                      1.50 days per month

Employees are eligible for the full monthly accrual of vacation leave for which they are eligible in every month during which the employee earns at least 50% of his/her regular salary/wages for his/her primary assignment.

Vacation is accrued monthly and employees are eligible to use vacation leave once accrued.  Employees are not authorized to use vacation accruals in advance of the accrual of such leave.  Leave must be posted to the employee’s leave balance to be considered as accrued.

Leave Donation and Transfer – School Board Policy GCBDJ

The voluntary transfer of sick leave will be authorized on a case-by-case basis when an employee has exhausted all other leave and still has a legitimate need for sick leave.  The intent of this policy is to ensure continuation of salary and benefits for those employees, who because of a catastrophic illness or injury or the need to care for an immediate family member with a catastrophic illness or injury, will have to be absent for an extended period of time.  Such transfer of leave shall be aaauthorized by the Executive Director of Human Resources and shall be in accordance with regulations established by the Superintendent.

Sick Leave Bank – School Board Policy GCBDK

Sick Leave Bank Guidelines

Holidays – School Board Policy GCBE

12-month employees should refer to their work schedule for non-scheduled work days.

HCS offers additional types of leave.  Policies can be found by clicking on the links below.

Civil Duty and Legal Absence Leave – School Board Policy GCBDH
Educational Leave – School Board Policy GCBDGB
Family and Medical Leave – School Board Policy GCBDGB
Military Leave – School Board Policy GCBDGA
Overtime/Compensatory Time Guidelines – School Board Policy GCBBC-R
Religious Leave – School Board Policy GCBDF
Veteran’s Day – School Board Policy GCBG
Worker’s Compensation Leave – School Board Policy GBEA

Basic Group Life Insurance

Eligible employees are automatically enrolled in life insurance through the Virginia Retirement System (VRS) and administered by Minnesota Life. Hampton City Schools pays the total premium for basic group life insurance.  Your amount of coverage is determined by rounding your annual salary to the next highest thousand and then doubling that amount. 

Optional Group Life Insurance

The Optional Group Life Insurance Program allows you to purchase additional protection for yourself and your family. Minnesota Life also administers the Optional Group Life Insurance Program.

Dependent Coverage

If you are an active employee participating in the Optional Group Life Insurance plan, optional group life insurance is available to your spouse and dependent children. Your spouse is eligible for up to 50 percent of the maximum amount of your optional group life insurance coverage. You can purchase optional group life coverage for your minor children.

VRS Designation of Beneficiary Form

Virginia Retirement System Website

Plan 1 Members

You are in Plan 1 if your membership date is before July 1, 2010 and you were vested (you had at least five years of service credit) as of January 1, 2013.

Virginia Retirement System Plan 1 Handbook

Plan 2 Members

You are in Plan 2 if your membership date is before July 1, 2010 and you were not vested (you had less than five years of service credit) as of January 1, 2013, or your membership date is on or after July 1, 2010.

Virginia Retirement System Plan 2 Handbook

Hybrid Plan Members

You are covered under the VRS Hybrid Retirement Plan if your membership date is on or after January 1, 2014.

If your membership date is before January 1, 2014 and you elected to transfer to the VRS Hybrid Retirement Plan from the VRS Plan 1 or the VRS Plan 2, your coverage is effective July 1, 2014. If you were previously employed in a covered position and took a refund of your defined benefit member contributions and interest or withdrew your full account balance in an optional retirement plan (ORP), you will be rehired under the Hybrid Retirement Plan if you return to a position eligible for the plan. If you return to a position providing eligibility for either the hybrid plan or an ORP, you will elect one of these retirement plans upon reemployment.

Virginia Retirement System Hybrid Handbook 

Questions about retirement should be directed to Brian Sheffler, Financial Services Specialist 727-2335

Uniview Vision Website

Uniview Vision Insurance

A new employee with Hampton City Schools has 30 days from the first date of employment or change in status from part-time to full-time employment to enroll in benefits. The enrollment period expires after 30 days and new elections, changes, and certain cancellations cannot be made until the next open enrollment period, generally during the summer with an effective date of October 1. Changes can be made mid-year if a qualifying life event occurs such as a change in marital status, birth/adoption, death, or other qualifying event. If a qualifying life event occurs, an employee has 30 days from the date of the event to request a change. Please see the ‘Qualifying Live Events’ tab for more information.

Detailed information on the following voluntary benefits can be found in the HCS benefits guide.  Additional information on our HCS BenefitHub Discount Marketplace and discounts on fitness memberships can also be found in the HCS benefits guide.

Genworth Long-Term Care
VRS-eligible employees are able to sign up for group long-term care coverage through Genworth during their first 60 days of full-time employment.

LegalGuard Legal Plan

Metlife Home and Auto

Purchasing Power

UNUM      

• Whole Life Insurance
• Accident Insurance
• Critical Illness Insurance 
• Hospital Indemnity       

UNUM policies are only offered during periods of Open Enrollment, however employees may discontinue at any time by contacting UNUM directly.

• Wellness Program Guide

• Instructions for Self-Reporting Points

• https://www.marathon-health.com/MyPhr/

VOYA is the investment provider for Hampton City Schools.

Scott Komarnicki is our VOYA Financial representative for Hampton City Schools 403b and 457 retirement plans.  He has been working with school employees for more than 15 years.  Scott is available to assist you in getting started with the HCS 403b, 457 retirement plans or to help you manage your existing investment account.  Use the contact information or the enrollment meeting request link below to set up a school-wide or one to one meeting.    

(CONTACT INFO)

Scott Komarnicki

757-286-1225

skomarnicki@gwnsecurities.com

Program Highlights
Enrollment Meeting Request