While the Hampton Roads community did not sustain the expected damaging impact of Hurricane Florence, our hearts and minds are turned toward our neighbors in the Carolinas and parts of Virginia who are dealing with the ravaging effects of the storm. When we place the events of last week into perspective, school make-up days are thankfully the only item our school division needs to address.
Please note the following adjustments have been made to the 2018-2019 school calendar. Families and staff are asked to plan accordingly.
• Beginning October 1, 2018, ten (10) additional minutes will be added to the end of each school day through the remainder of the school year.
• December 19, February 15, and May 24, will now be full school days for all students and staff. These dates were originally early close days.
FREQUENTLY ASKED QUESTIONS
Q: Does missed instructional time need to be made up, since the Governor declared a state of emergency?
A: Yes. Section 22.1-98 of the Code of Virginia states that the Board of Education may waive the requirement that school divisions provide additional teaching days or teaching hours to compensate for school closings resulting from a declared state of emergency. However, in order to receive such a waiver, the school division must include evidence of efforts that have been made to reschedule as many days as possible and certification that every reasonable effort for making up lost teaching days or teaching hours was exhausted before requesting the waiver.
Q: Will adjustments to the 2018-2019 school calendar fully account for the four missed days?
Q: Will the adjustments to the 2018-2019 school calendar provide additional hours that will be used if future days are missed due to inclement weather?
A: Yes. The adjustments to the 2018-2019 school calendar account for the four missed days of instruction and provide 2.5 “banked” instructional days.
Q: Are there other potential make-up days if we miss more than the “banked” 2.5 instructional days for any other inclement weather events?
A: As indicated on the 2018-2019 calendar, any additional days missed beyond those included in the calendar will be made up at the superintendent’s discretion and may include January 25, January 28, and scheduled holidays.
Q: How will the additional “banked” instructional days be handled if they are not needed for any other inclement weather events, and students and staff do not miss additional days from school?
A: This will be revisited in the spring and any decision to adjust the calendar will be communicated to staff and parents in a timely manner. As always, direct teaching and learning remains a priority within HCS and the effective use of instructional time is important to our core business.
Q: What are the new dismissal times for my child’s school?
Q: What is my child’s revised bus schedule for the afternoon?
Q: If my child participates in an after-school program, will the program dismiss at a new time?
A: If your child participates in a 21st Century Community Learning Center after-school program, ten (10) additional minutes will be added to the end of each day. If your child participates in another type of after-school program, staff of that program will communicate the program ending time with you, if the program ending time is affected.
Q: Will the start time for my child’s school change based on the modifications to the 2018-2019 school calendar?
HCS does not discriminate on the basis of race, color, national origin, sex, disability, age or other protected classes in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies: Robbin G. Ruth, Executive Director, Human Resources, One Franklin Street, Hampton, VA 23669 757-727-2000.
As stated in School Board Policy AC, Hampton City Schools (“HCS”) does not discriminate on the basis of race, color, religion, national origin, sex, gender, age, disability or other protected class in its programs, activities and employment practices and provides equal access to the Boy Scouts and other designated youth groups. HCS also prohibits retaliation under School Board Policy GBAH for the purpose of interfering with a person’s rights and/or privileges under federal civil rights laws, which can include: (i) raising concerns with Division personnel about a civil rights violation; (ii) asserting a right or advocating for the rights of a student or employee under federal civil rights laws; or (iii) participating in a complaint investigation or related proceedings.
All individuals are encouraged to promptly report any incident they believe to be discrimination, harassment or retaliation in violation of HCS School Board Policy. All reports should be made to the HCS Compliance Officer, who also serves as the HCS Executive Director of Human Resources. Upon receiving a report of alleged discrimination, harassment or retaliation, the Compliance Officer shall promptly authorize an investigation into the complaint, determine whether the alleged act occurred, and determine whether any action must be taken to end or prevent further harassment, discrimination, or retaliation. For more information about this process, please review School Board Policy GBAB-R.Should you have any questions about these procedures or the contents of this notice, please contact Hampton City Schools Compliance Officer at: One Franklin Street, Hampton, VA 23669 or (757) 727-2300.
HAMPTON CITY SCHOOLS WEBSITE ACCESSIBILITY NOTICE
Hampton City Schools (HCS) is committed to making its website accessible for all, including individuals with disabilities, and strives to ensure accessibility currently and as new technologies emerge. The division welcomes questions and feedback on the site’s accessibility at each development phase. By clicking on “Contact” at the upper right of the main webpage, all users are able to “Help Resolve a Concern,” “Share a Story,” “Provide Feedback,” and “Ask a Question.” Additionally, the Contact Us page provides direct email access to HCS Webmaster Vickie Carper, email@example.com.
HCS’s computer systems and networks include all of the computer hardware, operating system software, application software, stored text, data files, electronic mail (email), local databases, externally accessed databases, CD-ROM, optical media, clip art, digital images, digitized information, communications technologies, and new available technologies.
Please note that some pages on the HCS website contain links to third-party sites. HCS is not responsible for the content, facts, opinions or accessibility of third-party sites.
HCS WEBMASTER AND ACCESSIBILITY
The majority of pages in our site are available in HTML format that can be deciphered by screen readers. Some documents are in Portable Document Format (PDF), which require Adobe Acrobat Reader to view.
Also, many popular browsers contain built-in accessibility tools, and there are other plug-ins that make websites more accessible.
The HCS website is designed and monitored by HCS Webmaster Vickie Carper, who serves as the gatekeeper for website content and accessibility. The Webmaster is under the direction of the Executive Director of Public Relations and Marketing, supervised by the Director of Graphics.
Web visitors using assistive technology who may have trouble accessing information on the website may contact the HCS Webmaster, firstname.lastname@example.org., the Executive Director of Public Relations and Marketing, email@example.com and/or the Director of Graphics, firstname.lastname@example.org.
When submitting a question or concern via email, “accessibility” should be included in the subject line. Every reasonable attempt will be made to address the user’s concern within twenty-four hours. To assist HCS in responding appropriately, all inquiries should include the following information:
HCS monitors all technology resource activity and requires all employees, students and individuals with access to HCS computer systems and networks to annually read and sign an Acceptable Use Policy. See School Board Policy IIBEA for Students; School Board Policy GBBB for Employees.
Our continuing goal is for the HCS website to be accessible to individuals with disabilities in compliance with the requirements of Section 504 of the Rehabilitation Act of 1973 and that statute's implementing regulations at 34 C.F.R. Part 104, and Title II of the Americans with Disabilities Act of 1990 and that statute's implementing regulations at 28 C.F.R. Part 35.
Good faith efforts are being made to ensure that our website complies with web accessibility standards. In addition to the federal regulations above, we are actively working to conform to level AA of the World Wide Web Consortium (W3C) Web Content Accessibility Guidelines (WCAG) 2.0.
Prior to posting new website content, the HCS Webmaster determines if the proposed content meets the criteria of the World Wide Web Consortium (W3C). Periodically the HCS Webmaster checks the website with a recognized website checker such as 508 Checker and WAVE. If the audit identifies issues of concern or content errors that impede accessibility to any user, the concerns/errors are evaluated and remedied within a six-week period.
HCS’s website and computer systems and networks are provided on an “as available” basis. HCS makes no warranties, expressed or implied, without limitation, regarding the fitness for a particular purpose regarding any service provided by the system and any information contained or software used therein. The division uses hardware and software provided by third-party technology vendors. Therefore, the division does not warrant that the functions or services performed by, or that the information or software on the system, will meet the user’s requirements.