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EMERGENCY PLAN/SCHOOL SAFETY

graphic of an emergency blue light

HCS Main Number
and Info Line 
757-727-2000

SAFE School Hotline 
757-727-2255


James Bailey
Security Supervisor
James Bailey
Security Supervisor
727-2137

Warren James
Lead Security Officer
Warren James
Lead Security Officer
727-2137

2015-2016
School Resource Officers

School Emergency Guide
English | Español

Emergency Guide


The safety of the school environment where your children spend much of their day, is a top priority for us. Since September 11, 2001, we have continued to review and update our safety procedures to ensure the coordination of our efforts with city officials.

In the event, an emergency takes place during the time your children are in school, please know that our schools provide a very safe environment. Therefore it is important that you follow these guidelines:

1. Ensure your own safety.
2. Your children will be “sheltered in place”, no need to come to school.
3. Do not call the school as this ties up the lines.
4. Tune in to the local radio and television stations for information. The HCS InfoLine (727-2000), our cable television station WHCS Channel 46,  and our HCS web site will be activated for communication.
5. You will receive information from the external media outlets, as well as the HCS InfoLine, our web site, and Channel regarding the place and time you will be reunited with your child.

Emergency Preparedness for Families of Children with Special Needs Flyer (pdf)

Hampton City Schools has installed a new Visitor Management System at all school buildings within our District.  The Raptor V-Soft System will be installed to add another blanket of security for the safety of all students and staff.  The new Visitor Management System will be used in all buildings and will replace all previous sign-in procedures. The motivation behind the move to use the system is to continue to provide a safe and secure environment for all students, staff, vendors, and community visitors.

The Raptor V-Soft System is robust in application and will provide building administrators with a better understanding of who is attempting to gain access to the school, as well as track those visitors and volunteers who routinely visit their building.  Most significantly, this system has the capabilities to track all registered sexual offenders in the United States and will send out an alert to the School Resource Officer, Security Supervisor, and Lead Security Officer, if an attempt is made to gain entry into the building.

According to the National Center of Missing and Exploited Children, there are an estimated 747,408 registered sexual offenders located in the United States.  This system allows for the identification of all visitors who enter the buildings.  Upon entering a school, a visitor will proceed to a registration desk staffed by a member of that particular school (as designated by the school administration).  The staff member will take the ID card (usually a person’s driver’s license or state-issued identification card) and then scan it into the Raptor V-Soft System.  Once completed, a visitor’s badge will be issued with the person’s name and photograph, the date, the time, and the destination within the building for the visit.  Once a visitor has ended their visit at the school building, they should return to the designated registration desk to be properly signed out.

TipTxt is a tool that will allow students, parents and other community members to report incidents or suspicious activity related to bullying or anything that may impact the safety and security of our students and school community.  It is an easy, confidential way to report tips using your cell phone texting application.  Although we have a closed cell phone policy in place (School Board Policy JP – All Electronic Devices), students can text tips before and after school.  Parents, staff and community members can also use TipTxt.

If you or your child witnesses a bullying incident, suspicious or criminal activity, or your child needs to talk to someone about a stressful issue that affects their ability to concentrate at school, we are here to help.  Using TipTxt, students can feel safe contacting school officials about issues confidentially with no fear of retaliation or embarrassment.

Please note that TipTxt is not a replacement for emergency services and will be monitored during normal school hours.  For emergencies, always call 911.  Hampton City Schools will still maintain the Safe School Hotline.  That number is (757) 727-CALL (2255).  When calling the Hotline number, a student, parent or community member may leave a voice message and pertinent information to be followed up with by school staff.  By calling or texting, this now allows for two easy ways to communicate with school staff and to provide safety tips and suggestions.

Please talk to your children about the new TipTxt line, and take a moment to program the TipTxt number (757) 273-7912 into your cell phones.  Note that your cell phone provider’s standard data and messaging rates apply for texting.   If you have any questions about TipTxt, please contact our school or the Security Supervisor, James Bailey at (757) 727-2137.

WHAT TO DO:
Program this number into family cell phones now:  (757) 273-7912
When reporting a tip, simply text your message to the number above.  You will receive an automatic response from Hampton City Schools indicating that the text message was received and that school staff will be following up on your tip or comment.  If further action is needed by the caller, you are then asked to contact the Hampton City Schools Security office at (757) 727-2137.

IMPORTANT NOTES:

  • TipTxt is not a replacement for emergency services and will be monitored weekdays during regular school hours.  If someone is in immediate danger or if there is an emergency, call 911.
  • Talk with your child and tell them that by using TipTxt, they can do something to help if they witness or experience a bullying incident, suspicious or criminal activity, or if they simply need to talk to someone about a stressful issue that affects their ability to concentrate at school.
  • TipTxt is an enhancement to our existing policies and procedures already in effect for anti-bullying efforts and safety and security reporting.  These can be reviewed on the Hampton City Schools website at www.hampton.k12.va.us.  (School Board Policy JP – All Electronic Devices).
  • Our closed cell phone policy remains in place.  Students with cell phones can access TipTxt before and after school ONLY.  Parents, staff and community members can also report tips.  Posters and instruction about how and when to use TipTxt will be shared with students at school.
  • Your cell phone provider’s standard message and data rates apply for text messaging.
  • Hampton City Schools will also continue to maintain the Safe School Hotline number (757) 727-CALL (2255).  Students, parents and community members will now have two options to call in tips to school officials, by texting or by calling the Hotline and leaving a voice message.
  • These two calling features allows for Hampton City Schools to continue to collaborate with students, parents and community members to ensure that we maintain safe schools.

American Red Cross
www.redcross.org

Center for Disease Control and Prevention
www.cdc.gov

Commonwealth of Virginia (Official Web Site)
www.virginia.gov

Cox Communications, Inc. – Take Charge Internet Safety Initiative
www.cox.com/takecharge

Creating Bully Free Environments
www.bullyfree.com/resources

Family Disaster Preparedness (Spanish-version)
www.listovirginia.gov

Family Watchdog 
www.familywatchdog.us

Federal Emergency Management Administration (FEMA)
www.fema.gov

FEMA for Kids - Ready.gov
www.ready.gov/kids

Governor’s Office for Substance Abuse Prevention
www.gosap.virginia.gov

Hampton City Schools On-line Safety Tips and Cyber Bullies

Health Resources and Services Administration – Stop Bullying Now Campaign
http://www.stopbullyingnow.com/

Institute for Intergovernmental Research – Frequently Asked Questions Regarding Gangs
www.iir.com/nygc/faq.htm

Office of Juvenile Justice and Delinquency Prevention
www.ojjdp.gov

Office of the Virginia Attorney General
www.oag.state.va.us/

Partnership for Drug-Free Kids
www.drugfree.org

6 Rules for School Safety
http://www.scholastic.com/parents/resources/article/parent-teacher-partnerships/6-rules-school-safety

Substance Abuse and Mental Health Services Administration www.samhsa.gov

US Dept. of Education - Anti-Bullying Program
www.stopbullying.gov

Virginia Center for School Safety
www.dcjs.virginia.gov/vcss

Virginia Department of Education
www.doe.virginia.gov

Virginia Department of Emergency Management
www.vaemergency.com

Virginia Department of Health
www.vdh.virginia.gov/index.htm

Virginia Rules
www.virginiarules.org

Virginia State Police – Sex Offender and Crimes Against Minors Registry Home Page
http://sex-offender.vsp.virginia.gov/sor/index.html

 


©2017 HAMPTON CITY SCHOOLS All rights reserved - One Franklin Street, Hampton Virginia 23669 - 757-727-2000

HCS does not discriminate on the basis of race, color, national origin, sex, disability, age or other protected classes in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies: Robbin G. Ruth, Executive Director, Human Resources, One Franklin Street, Hampton, VA 23669 757-727-2000. 

1.     PURPOSE

Hampton City Schools (HCS) is committed to making its website accessible for all, including individuals with disabilities, and strives to ensure accessibility currently and as new technologies emerge.  The division welcomes questions and feedback on the site’s accessibility at each development phase.  By clicking on “Contact” at the upper right of the main webpage, all users are able to “Help Resolve a Concern,” “Share a Story,” “Provide Feedback,” and “Ask a Question.”  Additionally, the Contact Us page provides direct email access to HCS Webmaster Vickie Carper, vcarper@hampton.k12.va.us

2.      DEFINITION

HCS’s computer systems and networks include all of the computer hardware, operating system software, application software, stored text, data files, electronic mail (email), local databases, externally accessed databases, CD-ROM, optical media, clip art, digital images, digitized information, communications technologies, and new available technologies. 

3.      HCS WEBMASTER AND ACCESSIBILITY

The HCS website is designed and monitored by HCS Webmaster Vickie Carper, who serves as the gatekeeper for website content and accessibility.   The Webmaster is under the direction of the Executive Director of Public Relations and Marketing, supervised by the Director of Graphics.

Web visitors using assistive technology who may have trouble accessing information on the website may contact the HCS Webmaster, vcarper@hampton.k12.va.us., the Executive Director of Public Relations and Marketing, dgulotta@hampton.k12.va.us, and/or the Director of Graphics, mhouser@hampton.k12.va.us.

When submitting a question or concern via email, “accessibility” should be included in the subject line.  Every reasonable attempt will be made to address the user’s concern within twenty-four hours.  To assist HCS in responding appropriately, all inquiries should include the following information:

·      A description of the accessibility concern or question;

·      The webpage address of the requested material;

·      The format in which the user prefers to receive the material;

·      The user’s contact information, including preferred method of contact.

Some documents on the website are in a portable document format (PDF).  The Adobe website provides a free service to convert Acrobat PDF files to other formats, including text and HTML.  Adobe’s web-based tool will quickly change an Acrobat file into an HTML file or textile.  The online PDF conversion form is available on the online conversion tool for using Adobe Acrobat.  With this tool, users can read PDF files with a screen reader.  Adobe and the Trace Research Center also offer a free Acrobat conversion service that converts PDF files to text or HTML format by sending a user’s request via email.  All individuals with internet service can access the online conversion tool for using Adobe Acrobat PDF website.

4.      SELF-MONITORING

HCS monitors all technology resource activity and requires all employees, students and individuals with access to HCS computer systems and networks to annually read and sign an Acceptable Use Policy.  See School Board Policy IIBEA for Students; School Board Policy GBBB for Employees.

Prior to posting new website content, the HCS Webmaster determines if the proposed content meets the criteria of the World Wide Web Consortium (W3C).  Periodically the HCS Webmaster checks the website with a recognized website checker such as 508 Checker and WAVE.  If the audit identifies issues of concern or content errors that impede accessibility to any user, the concerns/errors are evaluated and remedied within a six-week period.

5.       DISCLAIMER

HCS’s website and computer systems and networks are provided on an “as, as available” basis.  HCS makes no warranties, expressed or implied, without limitation, regarding the fitness for a particular purpose regarding any service provided by the system and any information contained or software used therein.  The division uses hardware and software provided by third-party technology vendors.  Therefore, the division does not warrant that the functions or services performed by, or that the information or software on the system, will meet the user’s requirements.