OUT OF SCHOOL TIME
Office (757) 727-2015
HCS 21st Century Community Learning Center Provider Inquiry Form
Out of School Time@HCSOST
Mission: To provide school-aged children with a diversity of educational, fun, and healthy lifestyle recreational opportunities which empower them to succeed outside of the traditional school day.
Vision: Out-of-School Time organization is a multifaceted team-oriented organization dedicated to helping Every Child, Every Day, Whatever It Takes to be "Ready by 21."
Charge: To develop and implement measurable enrichment programs that assist students in achieving sustainable academic growth, improved social behavior, and enhanced physical fitness.
Recipe for Success Motto: Fun with a scoop of educational and social development, and a side order of healthy living!
Before and After School Tutoring, SOL Tutoring, School Enrichment Clubs, Summer Enrichment Camps, and much more…
Partners: Hampton City Schools and Youth Education and Family Services work as a team to develop our youth and empower Hampton Families.
“Hampton’s children will thrive and succeed in a caring community where all children are born healthy, enter kindergarten prepared to succeed and graduate healthy and prepared for a lifetime of success, Ready By 21®.”
Hampton Healthy Families
The School Age Program strives to promote the social, physical, educational, and emotional growth of all children in a safe, caring, structured environment
The mission of School Age Programs is to offer an inclusive program that offers a variety of program options for parents of elementary and middle school children for participation in a safe, structured, affordable program in an atmosphere that nurtures the social, physical and educational development of children.
The School Age Program currently operates 24 after school program sites and 8 morning program sites that include 24 elementary schools and four middle school programs. Our program participants are in pre-kindergarten through eighth grade with a portion of those students with IEP’s (Individual Education Plans) which include special needs ranging from ADHD and developmental delays to speech impairments. The suitability of these students for inclusion in the before or after school program is determined by an assessment process though HPRD Therapeutics and allows us the opportunity to provide services to a diverse group of students with special needs.
Morning programs begin at 7:00 am and operate for approximately 2 hours per day. Afternoon programs have staggered schedule start times with the majority of programs beginning at 2:05 pm with all programs ending at 6:00 pm. After School programs average 3-4 hours per day.
There are 95 employees that support the operation of School Age Programs on a daily basis. These employees are spread throughout the 29 (before and after care) fee based school program sites. We offer our staff 3 mandatory trainings per year that are a minimum of 4 hours each giving staff the opportunity to fulfill the 12 hours required for after school professionals each year based on National After School Association standards. Trainings are planned and implemented by our program coordinators partnering with many City and Hampton City School departments as Resources. Coordinators also ensure that all staff completes mandatory CPR and First Aid Training.
School Age Programs has maintained a record of low price high quality programs making them affordable for most families with Weekly rates of $45.00 and $40.00 for the 2nd child. AM Program rates are $20 per week. We also have available five-day passes $25.00 am and $50.00 pm. Five day passes may be used any day during the school year and expire the last day of school. In addition to these low rates we also participate with the Department of Social Services Child Care Provider for qualified families. Parents or guardians can check with their caseworker to obtain eligibility.
Each of our programs offers homework time and a snack followed by planned activities, which can include arts and crafts, indoor/outdoor sports, enrichment programs, seasonal projects and other special activities. For a consistent balance of activities each program has a monthly calendar that guides the leader in implementing a well-rounded program no matter where the program may be located. All program sites also receive Enrichment programs that enhance the students’ exposure to cultural, educational and physical activities to which they may not ordinarily have access. Each program site receives an average of 11 enrichment programs per year. A significant number of those programs are provided through different divisions of Parks and Recreation such as the Rock Wall, Clean City, Sandy Bottom Nature Park, the History Museum and the fitness program along with 4-H programs. These activities are brought to after school at no cost or very low cost to each program site. SAP enrichment staff and professional service vendors supplement these programs.
During the summer months School Age Programs operates 4 Adventure Camp Programs, with approximately 40 children each, a Club 11-15 Camp for Pre-teens and teens with approximately 65 students. Camps operate 7:00 am – 6:00 pm Monday-Friday. These camps operate in partnership with Hampton City Schools and the Teen Center who each provide space for our summer 8-9 week camps. The camps include field trips, weekly swimming, arts & crafts, games and academic enrichment.
In conjunction with the Hampton Healthy Families department of the City of Hampton the Out of School Time Department (OST) provides support for the School Age Programs (SAP). The OST department provides quarterly analytical data of all SAP students in 23 schools to help align academic tutoring and behavior models. The OST and the HCS curriculum department provides a yearly training for all SAP staff to help the to align tutoring with HCS curriculum. In addition the OST department hired and trained several tutors to, actively tutor SAP students during their program. The schools serviced by tutors are: Andrews PK-8, Asbury, Phenix PK-8, Langley, Phillips, Tucker-Capps, Smith, Burbank, Tyler, Bassette, Cary, Barron, Cooper and Machen.
FAQ for Parents of School Age Programs
What does your program offer my child?
Each of our programs offers homework time and a snack followed by planned activities, which can include arts and crafts, indoor/outdoor sports, enrichment programs, seasonal projects and other special activities. For a consistent balance of activities each program has a monthly calendar, which guides the leader in implementing a well-rounded program no matter where the program may be located. All program sites also receive Enrichment programs that enhance the students’ exposure to cultural, educational and physical activities to which they may not ordinarily have access. Each program receives an average of 11 enrichment programs per year.
Do you serve a snack?
Snacks are served in the after school program only.
What schools have AM programs?
Andrews, Armstrong, Barron, Cooper, Eaton Middle, Jones Middle, Moton Pre-K, Kilgore Gifted Center, and Mary W. Jackson all have AM (before School programs.) Before school programs are based on a minimum of 15 students enrolled. Continuation of these programs is based on meeting minimum participation requirements.
What schools have PM programs?
All Hampton city elementary schools have PM (after school) programs. Middle school programs are currently found at Andrews, Eaton, and Phenix.
Where is your main office located?
The office is located in downtown Hampton in the Healthy Families building at:
100 Old Hampton Lane (right next door to the Hampton History Museum)
What is your main office telephone number?
727-1300 option 4. Fax to 727-1823.
Do you have a website?
The SAP website is currently under construction through Hampton Healthy Families. Any links currently found on-line are not valid and contain expired or incorrect information. Please call 727-1300 option 4 for updated information.
What is the phone number of my child’s program site?
Please check with your child’s school site leader to acquire the telephone number
What is your inclement weather policy?
At times the Hampton City Schools close early or all afterschool activities are cancelled due to inclement weather. In such cases we will open immediately. To ensure the safety of your child and our staff in weather that poses a threat of road closures or power failures we request that you or your emergency contact pick up your child within 2 hours when notified that school buildings are closing. If schools close for the entire day; which will be announced on radio and TV, before and after school will also be closed. If school openings are delayed 1 or 2 hours, we will not have Before School programs that day. Each family is encouraged to have an alternate plan of action in case of early program close due to bad weather or in the event of an emergency. Parents/Guardians are responsible for updating contact information so that if conditions worsen there will be ample time to get in touch with you or your emergency contact. Refunds are not given for program cancellations due to inclement weather.
What happens if my child’s school closes early due to an emergency or inclement weather?
This usually means the entire school building is expected to close including the after school program, however SAP will open for two hours to allow ample time for child pick-up
What are the program hours on early release/early close days?
Early close /early releases days are 2 hours prior to normal dismissal time until 6:00 pm
Is School Age Programs open on days schools are not in session?
SAP is not open when school is closed
What are the program fees?
Payments are due weekly on Tuesday at a rate of $45 a week for After school care with each additional child rate of $40 for PM care. Before school care is $20 a week with each additional child rate of $17 for AM. 5-day passes may be purchased at a rate of $50 for PM and $25 for AM. There is no discount additional child rate for 5-day passes. These passes require 24-hrs notice prior to the day child will be attending the program. They are good for the current school year and unused passes/days are non-refundable.
Is there a registration fee?
There is a non-refundable registration fee of $20 per child.
School Age Program Registration and Record Form
Where can I make a payment?
Check and Money Order payments may be paid at your child’s program site. Credit Cards payments are accepted at the main office located at 100 Old Hampton Lane (Healthy Families Partnership Building) M-F between the hours of 9am-4pm.
When are payments due?
All program payments are due weekly on the Tuesday prior to the upcoming program week. 5-day pass purchases may be made on or prior to the first pass day used.
What if I don’t make a payment on its due date?
Your child will not be permitted to enter into School Age Programs if you have not made a payment.
Is there a late payment fee?
A $10 late payment fee is added per week per child that program payment is late.
What are the program hours? When is the program open for operation?
AM sites open at 7AM and dismissal at the school opening bell. PM sites open upon school dismissal and run until 6PM. School Age Programs operates on the Hampton City Schools Calendar; we do not operate when school is closed.
What is your refund policy?
Registration fees are non-refundable
Weekly program fees are only refundable if children are withdrawn from Hampton City Schools (with the exception of suspension/expulsion) and must be requested within 30 days of withdrawal.
5-day passes are non-refundable even if no day usage has taken place.
How do I get my refund?
Please present verification of withdraw from Hampton City Schools within 30days from withdrawal date to the main office located at 100 Old Hampton Lane (Healthy Families Partnership Building).
EXTENDED-LEARNING TIME SYMPOSIUM
The symposium is open to Hampton-based daycare, home school, private school, or faith-based programs that service pre-kindergarten through eighth-grade students in any form of before/after-school tutoring-based programs.
During the session, local business partners learn about a variety of student enrichment opportunities, technology, and innovative curriculum resources, and STEM activities that enhance and support learning experiences for students.
Please be on the lookout for the next Extended-Learning Symposium in the spring of 2024.
S.T.R.E.A.M. (Science/Technology, Recreation/Redirection (mentoring), Engineering, Engaging Academics, Art, and Math) is a holistic program geared to foster students' STEM- based thinking as it relates to innovations, research, and youth leadership.
Nominated by teachers and administrators, students that attend the extended-learning school year club and summer camp strategically focus on academic development through project-based learning. Those who attend the program engage in hands-on learning that focuses on academic support, recreation and mentoring sessions. An additional benefit of the program is the implementation of field trips, which serve as a valuable learning experience for students. The field trips are created to enhance student-learning goals and explore community resources through our unique partnerships.
Hampton City Schools’ Out of School Time Department is honored to work with the following community partners that provide unique learning experiences for our children.
S.T.R.E.A.M. sites are throughout elementary and middle schools within the district. Qualifying schools receive USDA funded snacks during the program and transportation is provided for eligible school age participants.
Want to see us in action? Check out the videos below from some of our engaging field trips!
Initially established in the fall of 2012, the Hampton City Schools “Math Blitz program” targets elementary and middle school students who are at risk of/or have failed the Virginia Department of Education’s Math Standards of Learning Assessment. These students participate in tutoring sessions provided by teachers and instructional specialists outside of normal school hours. Additionally, they receive a free USDA snack, and transportation is provided for eligible participants.
Working with Hampton City Schools’ Math Department, the Math Blitz curriculum has a long tradition of providing sound extended learning opportunities to those it serves.
“Schools participating in the Math Blitz extended-day program continue to make great strides in student achievement noted in SOL test results. The Mathematics Department will continue providing Professional Development for such a high-will group of teachers and students.”
- Leslie Strachan-Williams, HCS Elementary Mathematics Curriculum Specialist
Curriculum Alignment, Homework Help, Resources and Strategies
In an effort to better serve the City of Hampton, the Out of School Time Department has established this site to provide resources to community organizations that engage in before and after school programs.
The following links assist with aligning tutoring and academic efforts that coincide with Hampton City Schools and the Virginia Department of Education’s curriculum and standards.
Section I. Hampton City School’s curriculum resources:
I. HCS Mathematics:
Please visit the following link for:
1) Learning Objectives
2) Essential Skills
II. Language Arts:
Video on: What parents need to know about Language Arts
Science curriculum overviews K-12
Video on: What parents need to know about Science
IV. Social Studies
Social studies curriculum overviews k-12
V. Health and Wellness
Health and Wellness curriculum overview k-12
VI. Information Literacy
Safety tips and Cyber-bullying
VII. Fine Arts
Fine Arts overview
VIII. Career and Technical Education
Career and Technical Education overview
IX. Foreign Language
Foreign Language overview
Section II. Virginia Department of Education resource sites:
Also search STEM activities for fun hands-on experiments that can be used in an out of school setting.